Board Meeting Minutes for: July 20, 2005

• Meeting was called to order by Chris Cook at 7:00pm
  
• Treasurers Report (by Chris Cook)
  • Present Balance $3,140.49.
  • Memberships received in the last month (14) individual ($210) and one family ($25) for total revenue of $235.
  • Expenses:
    • Harley Parson-Website Hosting Reimbursement $190.80 (1 yr).
    • Smokey Mountain Pizza - Annual membership meeting $267.40
    • Veith Consulting - Online membership services $10.00
• Officer Elections
  • Nominations for President included David Thomas and Chris Cook. Chris Cook won the election.
  • Nominations for Vice President included Ted Tokumoto. Ted Tokumoto won the election.
  • Nominations for Treasurer included Tom Foote. Tom Foot won the election.
  • Nominations for Secretary included David Thomas. David Thomas won the election.
• Board Growth and Areas for Improvement - Cheryl from Idaho Nonprofit Development Center spoke. As a non profit board you have a lot of responsibilities. Sarbanes Oxley is now tracking down to 501(c) 3 corporations. She expanded on this briefly. She left 1) self assessment forms for non-profits, 2) for board governance. On October 21st they are having a conference in Boise which we may want to consider attending. Check it out at www.idahononprofits.org. Next Beth Markley spoke briefly, also with INDC; she is a fundraising consultant and indicated that she would be willing to work with us in any capacity that we may desire.
  
• Sprokids Update: Loren Dorsch.
  • This year we will be having Oct and Nov. Classes on weekends.
  • Past Parent & Kids classes have been very successful.
  • We have had beginning classes all summer. Also this year we have had Race, advanced and downhill classes. One downhill class didn't fill up.
  • Next year we would like to explore the stair stepping idea by compiling a list of all participants and tracking skill development.
  • Next year we could potentially add a mechanics / trail building class also.
  • We are considering selling the existing fleet of Giant bikes and working with Trek to replace them through a Trek grant that provides free bikes to non-profits.
• Tour de Fat update: Todd Olson - Phone 870-5103
  • Posters for the event were distributed.
  • Chris Cook requested that Todd send up a list of what he needs volunteers for so we can solicit help from the membership.
  • Discussion: Are we going to do rides this year? Consensus was yes. Potentially Lost River could help guide the rides. Chris Cook will coordinate with Lost River. Chris Hess volunteered to coordinate the rides.
  • Do we need t-shirts, caps, socks? We have many dated shirts left from last year. Board wasn-t excited about purchasing more shirts. Katie Mink (New Belgium) would see what the brewery has in the way of socks and caps.
  • Are we going to sell raffle tickets again?
  • Should we give away 1 free beer with each membership?
  • A Tour De Fat committee was proposed: Chris Cook, Margie, Harley, Todd Olson, Kristi Regotti and David Thomas volunteered for the committee. (Margie wasn't present).
  • Contact info for Chris Winn: This e-mail address is being protected from spambots, you need JavaScript enabled to view it
  • Katie Mink requested that we let her know the price per beer as soon as possible so she can coordinate with Hayden Beverage and insure that they have enough beer for us.
• BYRDS Update - David Beck: 724-6482
  • We started last year (mountain bike group) joining the BYRDS road group. We gain 2-3 riders per week. It has been very complimentary to Sprokids.
  • Road rides leave at 11:00am Saturday mornings.
  • We need a facility w/o traffic. We need a velodrome. BYRDS organizers have been in discussion with Mike Cooley (Georges) and Tom Baskin (Boise Parks & Rec. Commissioner) regarding the feasibility of this type of facility. In addition to the velodrome the facility would also include an MTB short track and a BMX track. This is all still very conceptual but we know we will need a lot of support from the local cycling community so we are trying to get the word out and be proactive.
• Schaefer Butte Update - David Beck:
  • We applied for a National Park Service Trails Grant last year with much local support. We will be finalizing the proposed trails map in the next month or so then we will present it to the major stakeholders. We will go public this winter.
• Brainstorm SWIMBA's Goals for the coming year
  • Chris Cook requested that each and every board member fill out a Non Profit Corporation evaluation form in order to get an idea where we all believe the organizations strengths and weaknesses fall. He would like this done prior to the September meeting. Harley P. believes that if the board were to elect to proceed with non profit training as offered by INDC (see minutes this meeting) that it could likely be completed during regularly scheduled Oct & Nov. meetings.
  • Future Projects for the Coming year under:
  • Advocacy: Chris Cook asks what new things do we want to pursue?
    • V-Outdoors has a wonderful website that lists outdoor volunteer opportunities in Colorado. Something like this might be very useful in our area. V-Outdoors has indicated that they would make there web site source code available to us at no cost if we wish to utilize their site as a template to create our own. Harley Parson will return to the group with an estimated cost to customize their source code to meet our needs, should we choose to pursue this as a project. www.voutdoors.org/
  • Education (Keep it single, land manager education programs) Dave Beck believes we need to work diligently on etiquette. Trails continue to get wider and tempers are getting hot. Tom Chelstrom mentioned that we might start by asking Thrive magazine to print a counterpoint to the spring article on Wild Willie. Dan Meeker mentioned that maybe a community wide email from well known and respected local racers might get the attention of many cyclists. Dan was going to start working on this.
• Election Process Revision - Bob Roehl:
  • Bob brought up that there was concern amongst members and board member about the way the board member elections were handled this year and expressed the need to formalize the process that is outlined in the bylaws. Bob Roehl, Dan Meeker & Dave Thomas volunteered to form an election process review committee and return to the board with recommendations on how the process might be improved. No time line was agreed upon.
• Clarification of SWIMBA-s stance on issues - Bob Roehl:
  • Bob Roehl moved: No board member or officer shall use his title, or affiliation with SWIMBA, in a way that might be perceived to endorse a position, opinion or agenda, without first having obtained the approval and direction of the board. No board member or officer shall speak on behalf of SWIMBA without first having obtained the approval and direction of the Board.
  • There was general consensus among the board members that some type of clarification was probably appropriate in regards to this matter. There was extensive discussion regarding the inclusion of the words -might be perceived- Some board members felt that the -might be perceived- language would confuse the issue while others thought that it would necessarily leave room for discussion on whether a particular action was intentional or not.
  • Dave Beck advocated that the board should consider adding the word "intentionally" somewhere in the language to leave room for unintentional slips.
  • Ultimately the motion was not seconded and it was agreed to table the subject until the August meeting.

Meeting Adjourned 9:00pm