Board Meeting Minutes for: April 20, 2006

• Meeting was called to order by Chris Cook at 7:00pm
• Treasurers Report (by Tom Foote)
  • Current checking account balance is $7230.58
  • Pay Pal balance $743.77
  • Cash on hand $15.00

OLD BUSINESS:

• Sprokids:
  • Harley has contacted a couple of storage shed companies. Idaho Truss is interested in designing a 16'x20' shed with a 16' porch on one side. The prior estimate of $7000 still appears to be accurate. Harley is attempting to negotiate the donation of some of the materials required to build the shed.
• Trail work calendar update (Chris Cook):
  • Working on Hull's Gulch tomorrow night. Meet at the Foothills Learning Center at 5:45pm. Expected attendance is 10-15 people.
  • May 6 - Tending our foothills.
  • June 3 - National trails day.
  • April 23 - Willow Lane jump park
  • Rock Island Trail is complete. SWIMBA only expended $175 of $1000 that the board had approved.
• Skid Steer Lost Items:
  • Chris Cook has indicated that Dan Meeker lost a number of tie downs when he last donated the use of his skid steer. The total replacement amount was $80. Chris Cook moved to reimburse Dan Meeker $80 for lost items. Motion seconded by David Beck and passed unanimously.
• Election Process Committee (Bob Roehl):
  • Terms are expiring for the following Board Members:
    • Tom Foote
    • Margie Rosenberg
    • Lorien Lightfield
    • Chris Hess-Not seeking re-election
    • David Thomas
    • Chris Bondurant- Not seeking re-election
    • Harley Parson
    • David Beck
  • Nominations for new Board Members include:
    • Tom Chelstrom
    • Tom Baskin
    • Ian Fitzpatrick
    • Kyle Bickford
  • Bob has developed a questionnaire to be filled out by all potential board members. The intent is to have the questionnaire filled out significantly prior to the election so the information can be distributed to the membership prior to the day of the vote.
  • Discussion took place regarding David Thomas' attempt to establish a protocol for online voting. It was questionable whether this could be successfully completed prior to this year's election. The board decided, without a vote, to continue to pursue online voting for the 2007 election. Chris Cook moved to approve the $15 expenditure required to have Chris Veith customize the membership website to accommodate online voting.
• March Minutes
  • Harley Parson moved to approve the April 2006 Minutes, seconded by Chris Cook, passed unanimously.
• Tour de Fat - Margie
  • The city has decided that we are going to get additional space this year.
  • Tom Foote says they have been impressed that our event is so well controlled and cleaned up.
  • We will get additional motorcycle escorts and we will have a marching band this year.
  • The time we are allowed to sell beer will be extended.
  • Chris Winn has requested a little additional help with cleanup this year.

NEW BUSINESS:

• Willow Lane Jump Park
  • Chris Cook indicated that the Willow Lane Jump Park is currently inadequately signed. Chris suggested that SWIMBA utilize some of the funds that were not expended on the Rock Island trail signage to provide signage at this location. Currently there is not signage posted at all entries. David Thomas moved to approve a $300 commitment towards signage at Willow Lane Jump Park with the caveat that Chris Cook pursue inclusion of the SWIMBA logo and web address on the signage. Seconded by? Passed unanimously.
• Website Retooling
  • Eric Lafferty is asking the board for permission / direction to retool the website to allow for easier modifications by outside parties. He asserts that the current website is pretty static and that retooling could allow deployment of a model that could be changed and updated by anyone who the board allows access ultimately resulting an a more dynamic site.
  • Eric needs help with the new form. Jeff Jenks and Mike Burkhart volunteered.
  • Chris Cook moved to direct Eric Lafferty and volunteers to pursue and implement a new website model.
• BYRDS
  • David Beck says that BYRDS is in need of help in the form of assistant coaches.

Meeting Adjourned 8:16 pm