Board Members Present

Members Present

Guests Present

• Meeting was called to order by Ted Tokumoto at 7:00pm.
• Motion by David Thomas to approve the minutes for July and August ’06 meetings, seconded by Margie Rosenberg. Motion passed unanimously.
• Treasurers Report (Tom Foote)
  • Checking & Paypal combined Balance: $25,560.22
  • Earmarked:
    • Parks & Rec ’06 TDF fees: $1558.00
    • REI funds   $5000.00
    • US dept. of Interior: Shafer: $2000.00
    • Cycle Idaho, Sprokids ’06:  $650.00
    • Hyde Park, Sprokids:   $832.85
  • Total Earmarked funds:   $10,040.85
  • Freely available funds:   $15,519.37
  • Total receipts since last meeting: +$17,794.21
  • Total Disbursements since last meeting: -$ 55.00

OLD BUSINESS:

• Vacant Board Member Position:
  • Applicants present for consideration to fill the vacant board seat included Al Casile and Tom Gattiker. Madonna Lengerich has previously expressed interest in the position but is not present at this time. 
  • Ballots were distributed by Ted T and the vote was taken silently. The votes were tallied by David Thomas as the meeting continued. Al Casile received 8 votes, Tom Gattiker received 3 votes and Madonna Lengerich received 0 votes.
• Shafer Butte Master plan (Dave Beck)
  • Dave Beck was introduced to this area by Dan Meeker and started lopping some trails. Eventually we got word that the USFS was considering logging the area. We asked for assistance with master planning recreational opportunities and we started this 2-year process. David Beck wants to step out of the lead role for this project at this point.
  • (Larry Trip) You all have had a good ambassador on this project. The big wood trail issue gave us pause since some of your board members made statements critical of the USFS in public forums. From the get go we felt this project had great opportunities be we need SWIMBA and the community to provide labor resources and energy. We needed a plan which we found through Dave Beck’s initiative. Trail head access was an issue, private property crossing was an issue, figuring out scope of system, etc. The planning process has addressed all this. Do we need to cover any additional issues tonight in order to move forward? 
  • (Dan Meeker) People are happy and content at the moment. 
  • (Larry Trip) Moving forward we need to issue a decision on the plan. Please make sure that if the board members have issues with the USFS that they take it up with the SWIMBA board or communicate directly with us. We need a point person at SWIMBA to communicate with. It has been fortunate that Ridge-2-Rivers has been given the go ahead to be in a coordination role on this project. They won’t be using their funds but will coordinate. The planning group at this point includes: Larry Donohoo-USFS, David Beck-SWIMBA, Dan Miller-US Park Service, and David Gordon-Ridge-2-Rivers.
  • (David Beck) We have received grants or commitments for grants in excess of $20,000 on this project to date. SWIMBA and the community owe both Larrys a big thank you.
  • (Harley Parson) How should we communicate, to who?
  • (Larry Donohoo) Planning and implementation issues should be communicated to the planning group we spoke of earlier. On other issues we would like to hear from Ted. In both cases this would be two way communications.
• Shafer Butte Lead Change:
  • (David Beck) I thought we actually had a committee formed to oversee this?
  • (Ted Tokumoto) Let’s look for a new committee. Numerous people have expressed interest in being involved. Ted Tokumoto moved to elect Dan Meeker as the Project Lead / Committee Chair on the Shafer Butte Project. Motion was seconded by David Thomas and passed unanimously. Ted will forward a list of people interested in participating to Dan Meeker.
• Tour de Fat (Margie & Tom )
  • The event was very successful with the expanded area. We came within $10 of our goal of $10,000.
  • We received good press in the BSU newspaper which was very complimentary of SWIMBA and New Belgium Brewing.
  • The event gross was $15,880 vs. $8545 in ’05.
  • Cost of beer was $5200.80 vs. $2997.00 in ‘05
  • Gross profit was $$10,679.20 vs. $6548.30 in ‘05
  • Net profit after 10% to Parks & Rec is $9091.20 vs. $5593.77
  • (Ted Tokumoto) Special thanks to Tom Foote, Margie Rosenberg, Kristi Regotti and all others that contributed to this successful event.
  • (Tom Foote) We need to leverage this event in the future to increase our membership.
  • (Margie Rosenberg) We didn’t even have our banner present there, but somehow IMBA had a table with 3 reps who we didn’t even know.

NEW BUSINESS:

• Resolution on Email Voting (David Thomas)
  • Pursuant to the lengthy email discussion the board has had regarding the need to be able to make decisions between board meetings I move: Should any board member feel it necessary to hold a vote prior to the date of the next regularly scheduled board meeting the board member shall submitted the written motion to the president for review of suitability (defined as relevance to SWIMBA, clarity and completeness of the proposal and an issue that it is in the best interest of SWIMBA to resolve prior to the next regularly scheduled board meeting.) Upon determination of completeness by the president, the president shall email the motion to all current board members for comment. A comment period of 1 week shall commence at the time the motion is sent to the board. Any board member responding to the motion with comments shall “reply to all” in order that all board members have the benefit of all discussion on the topic.  At the conclusion of the comment period the president will update the motion to integrate common themed comments and email the revised motion to current board for a vote. All board members shall have 5 days to cast their vote with day one starting on the date the email is sent requesting a vote. All votes cast shall be done by “reply to all” via email. The voting period will end at midnight of the 5^th day of voting. The votes will be tallied by the Secretary and an email summary of the vote will be sent to the board. For purposes of this method a majority of all current board members must vote in favor of a motion to be determined “passed.” Additionally, the bylaws shall be amended to include the process described above. 
  • Motion was seconded by Tom Chelstrom. Motion passed with only Harley Parson opposed.
• SWIMBA Priorities (Ted Tokumoto):
  • Please look at the list I’ve handed out and provide some prioritized feedback.
• Rock Island Trail (Ted Tokumoto):
  • SWIMBA needs to provide some oversight and feedback to Ridge-2-Rivers on the Rock Island Trail.
  • Al Casile volunteered and will report to David Gordon on this. Ted asked Al to copy Ted Tokumoto and David Thomas on the reports.
• Change of Meeting Day (Ted Tokumoto):
  • David Thomas moved to change the regular meeting time to the third Wednesday of the month starting in October ’06. Motion seconded by Ted Tokumoto. Motion passed with only Harley Parson opposed.
• BRYDS (David Beck):
  • The program had 94 kids this year. Thank you SWIMBA for your sponsorship. The organization had members from 7-18 years old, had 200 training sessions, participated in 50 organized events and was recognized by USA Cycling as the best young rider program in the country. 
  • In ’07 we want to introduce “The Eagles” to provide more focus for elite riders. 
  • We are looking for a sizeable sponsorship. The money will be spent on Jerseys, supplementing travel to events, lodging and scholarship programs.
  • Margie Rosenberg moved to provide the BYRDS with a $1500 sponsorship for the ’07 season. The motion was seconded by David Thomas and passed unanimously.
• Take your parents mountain biking day is September 30^th . BYRDS will be riding form 9am-12pm. The ride leaves from Camelsback Park.

Meeting Adjourned 9:15pm