Board Members Present
Ted Tokumoto – Pres.    Terry Heslin    Harley Parson   
Kristi Regotti – V.P.    Tom Foote-Treasurer    Dirk Vandervoort   
Dan Meeker    Chris Hess    Almer Casile   
Jerry West    Margie Rosenberg    David Thomas-Sec.   
Members Present
Madonna Lengerich                        
   
•    Meeting was called to order by Ted Tokumoto at 7:00pm.
•    Proxy’s
o    David Thomas will be voting for Tom Chelstrom and Bob Roehl.
o    Ted Tokumoto will be voting for Darren Lightfield.
o    Dan Meeker will be voting for Ian Fitzpatrick, David Beck & Chris Cook

•    Opening address from the President (Ted Tokumoto): We need to limit our email exchanges.  Limit your comments to those that you believe will be productive.  Accept that other board members will have different opinions.  Email is a poor communicator of emotions and feelings.   If you are upset with someone or you feel they are upset with you, call them and talk to them.
Please make sure that future proposals are fully developed.  Get support from some board members prior to bringing the proposal before the board.  Al Casile, suggests creating some type of template for our proposals so we would have the same basic information on all proposals.
I’d like for the group to work on coming up with a budgeting process.  How much do we truly have to spend and how do we prioritize our spending?

•    Treasurers Report (Tom Foote)
o    Balance in:
Checking Balance:     $22,591.42
 PayPal Balance:     $1,718.92
o    Total:                 $24,310.34

•    Activity for Month:
o    Income (memberships)         $86.48
o    Expenses (Veith Consulting)     $15.00
•    Net Change:                 $71.48

•    Committed Funds:
o    Cycle Idaho, Sprokids ’06:    $1902.90 ($832.85 + $450 + $200 + $420.05)
o    US dept. of Interior: Shafer:    $2000.00
o    Bogus Basin Phase 1 Parking:    $2000.00
o    Parks & Rec for ’06 TDF:    $1588.00
o    REI-Shafer Butte Phase I:       $5000.00

Total Earmarked funds:        $12,490.90
Freely available funds:        $11,819.44

Expected Expenses (annual):
Veith Consulting:      $180.00
Annual Meeting:    $400.00
Website:         $250.00
P.O. Box:        $ 40.00
Tour De Fat (working Capital):$5,000.00

o    Net Free Funds:          $5,949.44

•    Fiscal Year:  From this point forward SWIMBA will recognize a fiscal year as beginning on October 1st and ending on September 31st

OLD BUSINESS:
•    Approval of Minutes:  David Thomas moved to approve the minutes from September and October ’06.  The motion was seconded by Harley Parson and approved unanimously.
•    Cycle Idaho Partnership Proposal (Harley Parson)
o    Harley reviewed the proposal. The information has been previously distributed to the board via email.
o    In summary, Darren Lightfield would be taking all financial risk.  The event would be of zero financial risk to SWIMBA if accepted.
o    Comments from Tom Chelstrom, submitted via email to David Thomas:  “I think Cycle Idaho needs to cover its own website, accounting, etc. and should be clearly separated from SWIMBA.  Yes, this will increase their cost structure and decrease the amount of money raised for nonprofits.  I’m OK with that.  As proposed I feel that event taxes SWIMBA’s resources and I don’t like the fuzzy line that exists between individual board member’s business interests and the interests of the organization”.
o    Margie Rosenberg concurs with Tom Chelstrom’s comments.
o    Harley indicated that currently he keeps separate billings and accounts for SWIMBA and Cycle Idaho and that this keeps things separate.
o    There were 6 board members present that supported tabling the issue until January.  It was decided to table the discussion until the next meeting.
•    Shafer Butte Master plan (Dan Meeker)
o    After looking at the mapping effort we would have to map many trails due to unresolved issues with private property etc.  Holding an event at Bogus Basin (in ’07) would be an embarrassing failure.  We don’t want to pursue this for the coming year.
o    Ridge to Rivers gave us the go ahead on ownership of the map.  This will have to be pursued via a formal proposal.
o    Meeting with Larry Donohoo:  Larry is prepared to allow us to do some trail work in the Gardner Peak area.  We will walk with us in the spring then allow us to work on Gardner Peak and Dagget Creek until Ridge to Rivers is ready for our volunteer efforts at Shafer Butte.
•    RTP Grant:  David Beck is writing an RTP grant next month for the trail head at the Velo-park.  The deadline for the grant application is 1/31/07.
•    Wilson Peak Update (Terry Heslin):  The designation to mtb and equestrian was withdrawn due to unintended consequences.  Look for designated mtb trails soon.  Look for the new decision by Thanksgiving.
•    Website Improvement (Harley Parson & Ted Tokumoto):
o    Harley’s first proposal was a for a $1000 budget to cover web design.
o    Ted suggested first evaluating what we can get done for free as a nonprofit.
What resources are available to us?
Let’s do this in stages?
o    Harley suggested we change our domain account from an annual contract to a month-to-month in order to allow for flexibility that may be necessary depending on who we ultimately choose to do our web design.

NEW BUSINESS:
o    Board Member Election:  SWIMBA currently has a vacant seat due to the premature resignation of Kyle Bickford.  The seat will be up for reelection in June of ’08.  Candidates who have expressed interest in the seat include Madonna Lengerich, Dirk Vandervoort and Tom Gattiker.  David Thomas tallied the silent votes and declared Dirk Vandervoort to be the winner.  Unsuccessful candidates were thanked for their interest and urged to continue their participation in the organization.

o    Hull’s Gulch (Ted):  Ted received an email from David Gordon regarding new features that have been built on Hull’s Gulch.  The features have been built illegally and Ridge to Rivers would like SWIMBA to remove them as part of our adopt a trail obligation.  Dan Meeker said he would get this done and wouldn’t need help as the scope of work was very small.

Meeting Adjourned 8:35pm