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Meeting Minutes for: November 20, 2007 Board Members Present David Thomas-Pres. | Al Casile | Tom Chelstrom |
| Kristi Regotti-V.Pres. | Dirk Vandervoort | Terry Heslin |
| Tom Foote-Treas. | Harley Parson | Dan Meeker |
| Margie Rosenberg-Sec. | Jill Giese | Tom Gattiker |
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Members Present Mark Knowles | Chris Cook | Brett Magnuson |
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Guests Present Scott Miller | Steve VanVactor |
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- Meeting was called to order by Dave at approximately 7:30 p.m. at Smoky Mountain Pizza, State Street location.
BOARD MEETING: <!--[if !supportLists]-->· <!--[endif]-->Approval of Minutes: - October 17, 2007 minutes approved with Terry Heslin’s changes.
<!--[if !supportLists]-->· <!--[endif]-->Treasurer’s Report: Tom Foote. TREASURER'S REPORT |
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| Previous Total Balance | $50,247.72 |
| Committed Funds: |
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| Checking Balance: | $43,060.13 |
| National Park Service | $14,000.00 |
| PayPal Balance: | $8,208.54 |
| Boise Parks & Rec-TdF share | $2,521.80 |
| Total: | $51,268.67 |
| Structures Velopark | $2,000.00 |
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| Velopark Trails | $2,500.00 |
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| Pamphlet Printing | $500.00 |
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| Ridge to Rivers-Map money | $708.00 |
| Income for Month: |
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| Freeride Structures | $100.00 |
| Memberships-PayPal | $43.09 |
| Nick Raganit Memorial Fund | $1,250.00 |
| Memberships-Checking | $15.00 |
| Sprockids | $898.50 |
| Contributions-Checking | $1,000.00 |
| Total Committed Funds: | $24,478.30 |
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| Total Income | $1,058.09 |
| Uncommitted Funds: | $26,790.37 |
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| Expected Expenses (annual): |
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| Expenses for Month: |
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| Veith Consulting | $180.00 |
| Vieth Consulting | $15.00 |
| Annual Meeting | $400.00 |
| Error Correction-Checking | $.10 |
| Website | $300.00 |
| Printing New Checks | $22.04 |
| P.O. Box | $40.00 |
| Total Expenses | $37.14 |
| Total Expected Expenses: | $920.00 |
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| Tour De Fat (working Capital) | $5,000.00 |
| Net Change for Month | $1,020.95 |
| Net Free Funds: | $20,870.37 |
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<!--[endif]-->Strategic Planning: Dave Thomas.
Update given on the progress of our goals for strategic planning. There will be five committees, each with a chairman and with attack strategies. The work will be done at the committee level, then a synopsis will be given at the board meetings. Dave will set up for the January meeting for submission of items for the agenda.
Al and Dan will chair the Trails Committee. It will address projects, assess labor resources and may be a point of contact. Kristi will chair Fund Raising. Margie will work on the committee. Jill will chair Marketing and Awareness. Tom Gattiker will chair Education/Advocacy. Sprockids will fall under this committee. Doug Tobin will be the supervisor for Sprockids. Harley will not run for the board again. Al and Terry will work on the committee.
Dave Thomas will be involved with the Membership Committee, along withTom Chelstrom, and a chairman needs to be located.
It would work nicely if agenda items could go to the committee first, then the committee would submit a written statement. The purpose of the Strategic Planning is to give the Board direction. The committee chairman’s role is to keep the committee focused. - RTP Grant: The grant is for a parking lot and pit toilet. Terry has a checklist for grant approval. He said public involvement is important and a board vote is needed on (1)authority to apply, (2)$85,000 grant, $19,000 matched funds, $4,000 for park and trailhead, labor $2,100 (140 hours), (3)asking for additional $2,100-$2,200 for $6,200 total. A letter of financial commitment for $6,200 is needed.
Al is getting a letter of support from Dave Bieter, mayor of Boise, and Nancy Merrill, mayor of Eagle. Dave Beck has donated $13,000 in kind, NPS has committed $2,000 and SWIMBA $2,000. Letters of support from other organizations are also needed.
Margie moved to provide the letter of commitment, Dan seconded, vote was unanimous.
- Website Proposal: Brett Magnuson.
Brett presented a mockup of proposed website. The host fee is $100 annually. Suggestions were to list trails projects and catalog SWIMBA accomplishments. Northshore was mentioned as a good example. Other things were a discussion board and a classifieds page where members only can post. The website will have capability for update by people with passwords. Chel said the April and May time frame would be good to utilize the website for next year’s elections and he will help with the nominating committee. Dave Thomas indicated Brett will work with Marketing and Awareness committee to finalize the new website so thoughts and ideas should be directed to Jill.
- BYRDS: Dave Beck.
Dave requested $1,500 sponsorship for BYRDS. Over 100 total kids, with 23 girls are involved. Jill moved to sponsor for $1,500, Margie seconded, vote was unanimous.
- Gardner Peak: Dan Meeker.
Gardner Peak is Trail 155 up Ridge Road. A lot of it has been cleaned up. Phase One of two is half of the way done. He requested a letter of commitment for labor and $300 for steel barriers. Al moved to supply the letter of commitment and $300, Harley seconded, vote was unanimous.
Meeting Adjourned 8:39 pm
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