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Board Members Present | Kristi Regotti-V. Pres. | Terry Heslin | Jill Giese | Harley Parson | | Tom Foote-Treas. | Tom Chelstrom | Cody Hickenbotham | Ian Fitzpatrick | | Margie Rosenberg-Sec. | Tom Gattiker | Dirk Vandervort | Bob Roehl | | | | | |
Members Present Guests Present - Meeting was called to order by Kristi Regotti at 7:00 p.m.
BOARD MEETING:· Approval of Minutes: -
- February 23, 2008 minutes and March 29, 2008 minutes approved with edits.
· Treasurer’s Report: Tom Foote. Tom Foote donated $750 to SWIMBA to be earmarked for trails or velodrome. The tax return was filed with Tom’s time donated – a value of $1,000-$1,500 at a public accounting firm. | TREASURER'S REPORT | | | | | | | | | | Previous Total Balance | $40,512.26 | | Committed Funds: | | | | Checking Balance: | $29,734.17 | | National Park Service | $10,000.00 | | | PayPal Balance: | $8,995.98 | | Reprogram Website link to Vieth | $80.00 | | | Total: | $38,730.15 | | Website link to Vieth Consulting | $200.00 | | | | | | Trails/Velopark – Foote donation | $750.00 | | | | | | Pamphlet Printing | $500.00 | | | | | | Ridge to Rivers-Map money | $708.00 | | | Income for Month: | | | Freeride Structures | $100.00 | | | Memberships-PayPal | $172.05 | | Purchase of Board Insurance | $500.00 | | | Memberships-Checking | $0.00 | | Sprockids | $898.50 | | | Contribution - Tom Foote | $750.00 | | Gardner Peak Barriers | $300.00 | | | | | | IMBA Conference Travel Support | $100.00 | | | | | | Total Committed Funds: | $14,136.50 | | | | | | | | | | Total Income | $922.05 | | Uncommitted Funds: | $24,593.65 | | | | | | | | | | Expenses for Month: | | | Expected Expenses (annual): | | | | Vieth Consulting | $15.00 | | Veith Consulting | $180.00 | | | Cycle Idaho-Website hosting | $100.00 | | Annual Meeting | $400.00 | | | Idaho Green Expo-Booth fee | $150.00 | | Website | $300.00 | | | Donation-IVCP Construction | $2,439.16 | | P.O. Box | $40.00 | | | Total Expenses | $2,704.16 | | Total Expected Expenses: | $920.00 | | | | | | Tour De Fat (working Capital) | $5,000.00 | | | Net Change for Month | -$1,782.11 | | Net Free Funds: | $18,673.65 | |
· Actions taken since last meeting: Kristi Regotti.None - Board Elections: Tom Chelstrom. The terms of Dave Beck, Tom Chelstrom, Ian, Tom Foote, Chris Hess, Margie, Harley and Dirk are up for re-election. [Editorial note: Dave Thomas term is also up for re-election.] Most are running again, but a couple are not. Candidates are Mike Edwards, Terry Floyd, Brett Magnuson, Coby Selekoff and Chris Cook. Dues for candidates have to be current. If you nominate a person, be sure they are current and active. The committee, Dan, Jill and Chel will meet. A slate will be announced at the May meeting, then posted on the website. In June most of the people attending the meeting have knowledge of the candidates. Last year the focus was people with strategic planning and marketing skills. Now the focus is succession planning. Tom Foote is not sure he can serve so we need to get a couple more folks like him. We need people with the skills necessary to keep moving forward such as budgeting skills, and with skills beyond mountain biking. The nominating committee will put together a call for nominees and get it to Jill.
- E-mail Issue: There is a glitch with e-mail and some members and board members are not getting e-mails from President Thomas. It is an issue, especially when sending out the call for trail maintenance such as recently for Hulls Gulch.
- Membership: Jodi is not present so her presentation is delayed.
- Tour de Fat: August 23, 2008. Everyone is encouraged to keep the date open and promote the event. Tom Foote wants to have a representative meet with the BPD to iron out expectations.
- Marketing Committee: Content is needed for the website, such as trails, membership and education. Get your information to Jill. The committee is meeting every two weeks, they are working on the brochure, will meet 4/24/07 from 7:00-8:30 at Smoky Mountain Pizza at Park Center, and will have the brochure ready for review at the next meeting. There are 6-12 events where we will have a presence. They are thinking ahead to our target market, but have to go ahead with some events as they com up now. It was suggested that it is better to have people walking around and talking to folks about SWIMBA. Some of the events are races, festivals, trail days. Marketing people will go and will ask the education committee.
- Education Committee: Tom Gattiker. Ridge to Rivers asked Tom to prepare 4 different signs for 5 different locations, Kestrel at the base, Lower Hulls, Trail 4, Lower Hulls junction and Sidewinder. Antonia from BLM is working on the signs. Chris Cook mentioned a trail set up to educate users, also asking bike shops to put signs up in their stores. Ian suggested alternatively having shops sponsor a sign, getting their name on it. The education committee will check into it. Tom Gattiker suggested $750.00 for signage. Cody moved to allocate $750 out of $2,000 total cost, Tom Foote seconded, passed unanimously. Harley suggested a paper version of the sign, asking the shops to pay $500 to SWIMBA and put it up in the shop bathroom or somewhere in the shop. It was decided to leave it to the education committee. Chel suggested we do some serious relationship building before we ask the shops for money. He believes SWIMBA does not have a lot of pull with shops other than REI.
- Velopark: It will be introduced to the public on April 26 and it would be good to have SWIMBA members out there from 2:00-5:00 and a booth. Ian, Cody and Margie volunteered to be there. Chris Cook will ask Dave Beck for an easy up. Tom Gattiker wants T-shirts or something made to indicate SWIMBA members. Harley said Teasers has the artwork. Discussion of best way to handle it, decided to utilize old T-shirts for this event, try to get something made for future events. Harley will take the trailer and coolers out. We will need postcards and a sign up sheet. REI will provide Gatorade type powder, we’ll need ice.
- Swag for Trail Workers: Chris Cook asked for swag for trail workers to encourage participation, noted no turn out for adopt a trail at Hulls, which was discouraging to Dave Gordon. Jodi is getting together swag for future events. Kristi wants it taken up with the appropriate committee.
- Minutes format: Harley wants the treasurer’s report put in the minutes rather than an agenda item. It was decided to keep it where it is.
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