Board Meeting Minutes for: October 16, 2005 

Board Members Present

• Meeting was called to order by Chris Cook at 7:05pm
• Treasurers Report (by Tom Foote)
  • All financial information is the same as last month except one expense has been incurred ($50) to renew the post office box.

• Meeting minutes for September 21 meeting were approved with unanimous consent.
• Sprokids Update – David Beck
  • It looks like Heather will be the new supervisor.  We need to formulate a protocol for how she will communicate with the board.
  • Dave B. recommends that Harley replace what is currently the Spokids committee and that we call his position director.  Heather would communicate directly with Harley on a regular basis.
• Hanging educational tags for new bikes sold.
  • Several comments were made indicating board members wishes to emphasize the “keep single track single” issue.
  • Desire was expressed to have additional white space on the brochure to make it read a little better (less cramped).
  • Chel agreed to go back to Ted T and rework the document to make the requested improvements.
  • Cost quote from Kinkos for 5000 count was $2000 for light stock or $2500 for heavy stock.  Board members present thought that it is likely we could secure a better price.  It was also mentioned that we should get a quote from TomKat printing since they have been a big supporter of Cycle Idaho in the past.

• BYRDS Sponsorship – Chris Cook
  • Last year SWIMBA sponsored BYRDS for $1000 ($700 by SWIMBA, $300 by individual board members).  The program’s enrollment exploded this year and they are looking for SWIMBA’s support for next year.
  • Chris C. rode with them and indicates that they are a great group that allows kids to get experience riding while spending time with other kids.  Chris would like to see us match last year’s sponsorship.
  • David Thomas moved to support BYRDS ’06 program with a $1000 donation.  Motion was seconded by Dan Meeker.  Motion passed unanimously.  Terry Heslin and Bob Roehl supported the motion by proxy.  Dave Beck abstained from the vote.
• BYRDS Donation from Cycle Idaho – Chris Cook
  • Cycle Idaho would like to donate a full suspension bicycle to the BRYDS while using SWIMBA as the initial recipient.  SWIMBA would then transfer ownership to BYRDS. 
  • Discussion occurred between board members regarding whether or not we were generally comfortable with this concept.
  • Chris Cook moved to accept the donation from Cycle Idaho, Second by Dan Meeker.  Motion passed with David Beck and Harley Parson abstaining.
  • A receipt was provided to Cycle Idaho (Harley Parson).  A copy remains in the possession of the secretary.
• BYRDS Donation from REI – Tom Chelstrom
  • One of the REI employees nominated the BYRDS for an REI grant. 
  • A deal was engineered whereas SWIMBA would administer the grant from REI in the amount of $4000. 
  • The grant is intended to be spent on travel and event costs for the 2006 cycling season.
• Discussion of Gary Davis’ Hulls Gulch Altercation
  • Gary Davis wrote an email to Terry Heslin on 9/26/05 regarding an altercation on Hulls Gulch trail the day prior. 
  • Terry forwarded the email to the board and numerous email discussions followed.
  • Harley Parson suggested that aside from this particular incident that it would be prudent for the organization to adopt a protocol for communicating with individuals about trail problems that are brought to the attention of the board.
  • Chris Cook is in support of a downhill specific trail.
  • Dan Meeker and Tom Chelstrom were in support of proposing that Lower Hulls Gulch be made directional (up hill only) to cyclists.
  • Margie pointed out that putting limitations on this trail will only create an enforcement problem.
  • Dave Thomas suggested that SWIMBA encourage Ridge to Rivers to add more rock garden type terrain to slow cycle traffic at critical corners.
  • The board members present concurred that David Thomas and Terry Heslin should draft a formal response to Gary Davis that would be presented to Gary, signed by David and Terry in the name of SWIMBA.  The board concurred that it would not be necessary to review the response prior to sending it to Gary.