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Meeting Minutes for: July 16, 2008 SWIMBA - BOARD ATTENDANCE 2008-2009 | NAME | 7/16 | | | | | | | | | | | Beck, Dave | | | | | | | | | | | | Casile, Almer | X | | | | | | | | | | | Dinoso, Gary | X | | | | | | | | | | | Edwards, Mike | X | | | | | | | | | | | Floyd, Terry | X | | | | | | | | | | | Foote, Tom | X | | | | | | | | | | | Gattiker, Tom | x | | | | | | | | | | | Giese, Jill | x | | | | | | | | | | | Hawkes, Lisa | | | | | | | | | | | | Heslin, Terry | | | | | | | | | | | | Hickenbotham, Cody | x | | | | | | | | | | | Meeker, Dan | x | | | | | | | | | | | Peterson, Jodi | x | | | | | | | | | | | Regotti, Kristi | x | | | | | | | | | | | Roehl, Bob | | | | | | | | | | | | Rosenberg, Margie | x | | | | | | | | | | | Thomas, Dave | x | | | | | | | | | | | Vandevort, Dirk | x | | | | | | | | | |
- Members Present: Chris Cook, Colby Selekof, Tom Chelstrom, Dave Johnson.
- Meeting was called to order by David Thomas at 7:00 p.m.
BOARD MEETING: · Approval of Minutes:May, 2008 minutes approved unanimously. · Treasurer’s Report: Tom Foote. Income for the month: $3,916.77; expenses for the month $1,771.31; committed funds $16,787.50. Actions taken since last meeting: Allocation of $200 to marketing committee for recognition of Brett Magnuson and Geoff Guilford, motion by Tom Chelstrom, second by (Dave Thomas to fill in name), voting closed 6/1/08, passed 11in favor, 1opposed, 6 abstain. Allocation of $175 for purchase of 1,200 postcards, actually reimbursement as Jill and Brett have purchased the cards in anticipation of Green Expo. Dave Thomas and Margie Rosenberg personally guaranteed the cost in the event SWIMBA board did not approve. Dave Thomas moved, Margie seconded, passed 10 in favor, no opposed, 8 abstain. Discussion of administrative change on Eastside Parking Lot Grant. The $65,000 in funds will have to be spent, then reimbursed. Consent Agenda: No items. - Annual Membership Meeting Review: Unfavorable comments were received on the cash awards due to exclusion of some folks whom it was felt should have been and were not recognized. It was a learning experience.
- New Board Members: Welcome and introductions. A recount was requested by Chris Cook for the years 2007 and 2008. There will be no recount for 2007. There was a tie for the 9th position in the 2008 election and the counting committee utilized a ballot with 10 votes to break the tie. A recount was certified with Kristi, Cody and Jill doing the counting. The first 8 board seats remained the same, there was a tie between Lisa and Chris for the 9th. A coin was flipped and Chris is named as the tie winner.
- Trails: Dan said we may run short on trail building, he wants to wait a month and see what the overrun will be. 35 volunteer hours were logged at Gardner Peak last month. Dan will e-mail details to Margie.
- Education Committee: Tom Gattiker reported 125 hikers/riders/runners came by the table on June 7, 2008. REI and Earth Pure Organics contributed to the event. 39 volunteer hours were logged. Gary mentioned the signs at Hulls, Crestline and Sidewinders are awesome. Tom Gattiker asked if we are spending enough of our funds to keep our benefactor happy, Tom Foote indicated we are, that there is a lag on allocations vs. timing of actual expenditure.
- Tour de Fat: Margie issued a request for volunteers. Terry Floyd and Bob volunteered. Terry suggested approaching the Barneys. Marketing will have a table at the event, Margie will secure a pop-up, table and chairs.
- Idaho City Motor Travel Management Review: The plan is to move to a system of designated trails for motorized users. Non motorized is not restricted to a non motorized system yet. There will be a designated width of vehicles that are allowed on trails. To comment on the scoping phase, contact the Idaho City Ranger District by August 30. SWIMBA needs to comment as an organization. Chris, Al and Mike will work on it.
- Officer Elections: Chel indicated the nominating committee set forth a consensus ballot with the same slate as the previous year, Cody moved to adopt, Mike seconded, Chris wanted to know if anyone else was nominated. Chel called for a vote, unanimous.
- Trailpalooza: August 8, 2008. Jodi gave SWIMBA the option of paying $500 for a vendor booth with the ability to sell maps and do marketing or the option of providing volunteer support, collecting donations of $5 per car at the parking lot. She wants education to teach how to use trails. She needs 6 SWIMBA members for volunteer support. The beneficiary will be a trail system, most likely the velodrome for the Skilz Park. Terry Floyd, Bob, Cody, Dave, Dan and Chris volunteered. Dan moved, Chris seconded, unanimous vote to participate in volunteer capacity.
- Committee Budget Reviews:
Marketing Committee: Jill indicated they started out at $18,000 then cut stuff out to get to $10, 575. Much discussion was held on various items and the size of the budget. Jill will rework the budget. Chris moved to approve the items on the spreadsheet through September 30 in the amount of $3,970, Dan seconded, 18 in favor, 1 abstain. Trails Committee: Dan indicated there are some one time purchases in the budget and an inventory system will come next month. They are working on 6 trailheads concurrently with crews under the management of different people. Chris moved to approve trail committee budget, 12 in favor, 2 opposed. Education Committee: Last year they spent $750 on signs, are asking for $2,200. Chris moved to allocate $3,700, Al seconded, 13 in favor, 1 opposed.Fund Raising: $100 is requested for miscellaneous. Jill moved to allocate, Jodi seconded, 13 in favor, 1 opposed.
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